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Region 6
Equipment Inspections

NWSA Equipment Verification Process for R6 VIPR Vendors

View copy of NWSA equipment inspection MOU for 2020-2025 here:

For the 2022 Solicitations, the USFS will be randomly selecting vendors for a POST AWARD “Hand On” inspection for WATERHANDLING ONLY.  They will not be requiring 100% inspection for all waterhandling vendors.  This will be not include a mechanical inspection only a Compliance Inspection by the MOU Equipment Inspector Provider of your choice.

Below are the inspection forms that will be used for those that are randomly selected.

Engine Checklist

Tender Checklist

To request an inspection by NWSA complete the NWSA Equipment Inspection Request Form.

  • Submit the request back to the NWSA office by fax at 1-866-854-8186 or email at nwsa@wvi.com
  • We will assign an inspector who will contract you to set up time.
  • Once completed we will submit to the CO, and send you a copy.
  • We will also maintain a copy in our office.
  • REMINDER – Must be paid in advance of the inspection and bring the receipt to the inspection site with you. See at the bottom of this page to make payment.

How to Prepare for your Inspection

Below is a document that you should read through that outlines and documents you need to provide us with for each piece of equipment.

For Post award Inspection for waterhandling be sure to see D.16.2 of the Agreement.

  • Replacements:  If you are doing a replacement on a prior year solicitation, we need to know which piece you are replacing on the old agreement.  Provide the inspector with the Equip. ID and the VIN number for the old and new one

Bring with you to your scheduled inspections:

All Equipment:

  • Bring with you a copy of your award sheet showing the Vin Number.

  • Bring with you a copy of the Certified Weight Tickets that you submitted to the USFS for your soliciation.

  • Bring a completed and Signed DOT Inspection Form on those that are over 10001 if required.

  • Be sure that the name on the equipment matches the name on the Solicitation Page.

  • You must bring a receipt showing that you have paid for your inspections in advance, we will keep a copy with your records.

Inspection Types:

  • Region 6 will only be doing random selection for inspections for Waterhandling Agreement Only!

  • Replacements  – Heavy Equipment, Mechanic with service truck, Fuel Tender and Vehicle with Driver

      • Should be done during the rollover period.

      • We need a copy Resource Summary Sheet for the old equipment. They can get that by going to VIPR, then My Resources Tab and then Resource Summary Sheet is there for each piece you have solicited for.

      • Write Replacement in Big Letters on the top of the Inspection Sheet and send us the completed inspection forms as well as the Summary Sheet so we can let Contracting Officer know what you are replacing and with what. 

      • Replacement done after the Open Enrollment (April 30th) there is no guarantee of getting on the DPL for this year.

  • EERA equipment (Not signed up on VIPR agreements)that is something the USFS Solicits for like Heavy Equipment/ Water Tender, etc. we do have to do inspections on those as well.

    • Waterhandling Equipment CANNOT Be signed up on EERA (too much equipment on VIPR so they do not due EERA’s)

    • There is a link for Non-VIPR Equipment List that they can complete prior to getting an inspection at https://sites.google.com/site/factvendorresources/

    • This EERA list will not be dispatched off of unless they exhaust all VIPR equipment first.

    • These inspections can be done anytime

2022 region 6 equipment inspectors

NWSA will forward request to the inspector and they will contact you to make appointments.

J.D Rents
John Day,  Washington , Columbia River Area, Burns

Henigan Repair
Medford, Klamath Falls, Roseburg, Cave Junction

Don Moss
Baker, LaGrande, Ontario, Vale, Nyssa, Fossil, Pendleton

Baremore Repair
Baker, LaGrande, Ontario, Vale, Nyssa

Rick Whitener
North Willamette Valley

 

FEE SCHEDULE

Equipment Type Inspection Costs
Waterhandling $175.00
Vehicle w/ Driver $150.00
Heavy Equipment (Dozers, Excavators etc.) $250.00
Mechanic w/Service Truck $250.00
Fuel Tenders $250.00

MAKE PAYMENT BELOW

Equipment Inspections
Name of Inspector: